Our Services

1.       ACCOUNTING AND BOOK KEEPING.

Outsourcing your bookkeeping services to PRINSERVE frees you up to focus on what you do best. Our accounting and bookkeeping team is qualified and competent to handle all your accounting and bookkeeping tasks. We are prompt, efficient, easy to deal with and are keen to details. Our approach ensures accuracy in capturing and storing of financial information.
This includes:

  • Review the financial reporting structure of the company in order to ensure timely and accurate reporting of financial information.
  • Ensure the right accounting stationery is consistently used with a view of boosting accountability and internal control systems.
  • Ensure posting of all financial transactions and preparation of supporting documents.
  • Maintain accounting records as per the Generally Accepted Accounting Standards (GAAPS)
  • Ensure that the bank reconciliations are done on time.
  • Ensure management accounts are submitted on quarterly basis
  • Make recommendations on the appropriate tax treatment on any expenditure. This will include but not limited to treatment of withholding tax, PAYE among others.
  • Ensure preparation of audit file at end of the year and communication with external auditors, preparation of the draft replies to audit queries to be authorized by the management representative, to the extent that the queries relate to scope of services under this contract.
  • Ensure filing and efficient management of monthly returns that includes VAT, PAYE, NHIF, NSSF, KEBS among others
2.       TAX AND COMPLIANCE.

Tax regimes and compliance regulations change rapidly and with corporate activities in one country having an impact on tax liabilities in others, it is important to be well informed.
Our team of qualified Tax Experts is always prepared to help you determine the kind of tax obligation that is appropriate for your business. We’ll also work with you to prepare accurate tax returns on monthly or annual basis with a view of minimizing business risks of unforeseen tax liabilities.

A. ANNUAL TAX COMPLIANCE
Our vast experience in this field has enabled us to deal with tax affairs of corporate as well as individuals in various industries.
We offer:

  • Computing and advising on year end corporate taxes payable and due dates of submission.
  • Due diligence on client tax status for the company and directors as regards KRA.
  • Completing and submitting statutory tax returns of companies and individuals on due dates.
  • Unlimited telephone support on various tax matters.

B. MONTHLY TAX COMPLIANCE:

  • Value Added Tax (VAT) system in Kenya: Value Added Tax (VAT) is a tax on consumer expenditure introduced in Kenya in January 1990 to replace Sales Tax, which had been in operation since 1973. VAT is levied on consumption of taxable goods and services supplied or imported into Kenya and is collected by registered persons at designated points who then remit it to the KRA.
  • Residential Rental Income Tax (MRI): The landlords pay residential rental income tax under a special category of tax specific to their needs. The taxpayers are not allowed any expenses or capital expenditure. It does not matter whether the taxpayers are individuals, corporate organizations, male, female, religious organization etc. The tax rate under this special category is 10 % of monthly rental income. The rental tax is based on the gross rental income collection per month and is payable by 20th  of the following month.

C. TAX PLANNING:
Now more than ever, tax needs to be an integral part of strategic business decisions.
Prinserve helps organizations integrate tax planning into business operations to help
maximize growth opportunities, minimize expenses and risk, enhance return on investment and drive efficiencies across operations.

D. TAX TRAINING
PRINSERVE EXPERIENCE tax has a team of accredited trainers who are also experts in their respective tax fields.
These teams conduct specialist tax trainings to our clients
Our trainings are peculiar in:

  • We offer trainings tailored to the specific needs of our clients.
  • We are flexible and will train at the time and place convenient for our clients;
  • We address the various tax issues in the context of the local and international
    economic circumstances affecting our clients;
  • We provide reference materials to the attendees who participate in the tax training
    sessions.

E. TAX REGISTRATION SERVICES:
The Kenyan Tax regime provides different lines of business with different tax obligations.
Depending with the line of business you want to venture in, Prinserve will guide you in
registering for the correct tax obligation.

5.       KENYA DIASPORA TAX SERVICES.

This service is geared towards helping Foreigners working in Kenya and Kenyans living and working abroad to comply with the tax provisions in Kenya.

Our Diaspora tax team will handle the following for you:

  • Ascertain the residency status of the tax payer. Process Personal Identification Number (PIN) Certificates for Kenyans living abroad or re-locating to Kenya and expatriates moving to Kenya.
  • Act as tax representative in Kenya and file relevant income tax returns. The law requires any Kenyan who has a PIN, whether based in the country or abroad, to file return annually, including a nil return.
  • Account and pay taxes from taxable income earned worldwide, i.e. Investment income, rental among others.
  • Claim tax credits based on the Double Tax Agreement (DTA) treaties.
6.       SECRETARIAL SERVICES.

A. COMPANY REGISTRATIONS
Prinserve can assist with the formation of a company. We will consult and guide you on the type of company that will typically suit the objectives your venture.

There are many forms of registration that one can choose from:

  • Private Company – any business whose purpose is to make a profit however wishes to restrict the transferability of the shares
  • Public Company – usually used when a company intends to list on the stock exchange or to offer shares to the public
  • Non-Profit Company – churches, charity organizations, clubs, Societies, CBOs and Self-help groups.
  • Incorporated Company – association of professionals such as lawyers, doctors, civil engineers etc, may be registered as a personal liability company.
  • Sole proprietorship- any person who wants to run a business on his own but have an identity in a name.
  • Partnership and Joint ventures.

In terms of the Companies Act, 2015, a company may be registered with one director.
We offer business registration services to Kenyans and Non-Kenyans.

B. BUSINESS CONVERSION:

  • From Sole proprietor to Company limited.
  • From partnership to company limited.
  • From limited by guaranty to limited by shares.
  • From private companies to public companies.

C. BUSINESS CESSATION/COMPANY LIQUIDATION.

D. COMPANY REGISTRAR ANNUAL RETURNS.

E. APPOINTING AND RESIGNATION OF DIRECTORS.

F. SHARE STRUCTURE, TRANSFER AND ALLOTMENTS.

3.       HR OUTSOURCING.

A. OUTSOURCED STAFF

Today, HR departments need to be profit centers, not cost centers. Employee management is
critical, at Prinserve we provide an opportunity to small and medium enterprises to have staff
who are legally contracted to Prinserve but seconded to work in their organization.
We will manage all the statutory and legal compliance for the staff.
Outsourcing is quickly becoming an accepted management tool for redefining and re-energizing
organizations.

B. PAYROLL SERVICES

  • Outsourcing your payroll can save you time, money and ensuring you pay the right taxes and statutory
    deductions on time.
    Our payroll solution is designed to ensure:
    Employee and pay data is captured accurately
  • Timely payroll processing as the payroll is prepared and employees paid by agreed timelines
  • Compliance with Kenyan laws and regulations
  • Data privacy and confidentiality is maintained

Our comprehensive outsourced payroll administration and processing covers;

  • Advise on Kenyan labor and tax laws
  • Staff recruitment
  • Company and employee registration with tax and statutory authorities
  • Initial payroll set-up
  • Pay computations
  • Generation of payroll reports
  • Payment distribution to employees and remittance of other deductions
  • Statutory deductions payments and filings
  • Generation and distribution of pays lips to employees
  • Process, distribute and file annual employee and statutory returns
  • Seconding of experienced finance and other staff
4.       AUDIT AND ASSURANCE.

The very primary purpose of an audit is to provide an independent opinion on the truth, fairness and reliability of financial statements to the shareholders of the company.
There is, however, value beyond the legal and regulatory requirements. Internal Audit Risk & Compliance Services enhances the credibility of the company’s financial statements which may be relied upon by current and potential financials, investors, creditors, donors and other stakeholders.
At Prinserve, we conduct our audits in a professional, efficient manner and in compliance with International Standards on Auditing and applicable financial reporting framework. Talk to us for:

  • Statutory audit
  • Due diligence audits
  • Project audits
  • Forensic audit
  • Special purpose audit
7.       IMMIGRATION SERVICES.

A. WORK PERMIT AND WORK AUTHORIZATION SERVICES.
We support large corporations operating in Kenya in facilitation of seamless
movement of workforce.

Our full range of work permit and authorization services help to ensure process
compliance with immigration regulations in Kenya.

These services include:

  • Application preparation and filing for temporary work and residence permits, entry
    clearances and entry visas.
  • Visa issuance assistance
  • Guidance on entry and departure procedures
  • Guidance for successful security and medical clearance processing
  • Guidance for complex cases, including advocacy before government agencies
  • Advice on dependent and family member visa processing, ability to work matters,
    student-related matters and maintenance of status

B. KENYA CITIZENSHIP APPLICATION.
Perhaps you came to Kenya to work or do business and fell in love with the country. Or perhaps you are married to a Kenyan and want to make Kenya home. Whatever it is, Prinserve will help you with the process right up until you acquire the citizenship.

C. PERMANENT RESIDENCE APPLICATION.
If you want a permanent resident passport to help you stay in the country long term without necessarily becoming a citizen, then Prinserve is your perfect service provider. We will efficiently process your application freeing you to do your core business

D. IMMIGRATION AUDIT OF FIRMS
We help organizations comply and stay in compliance with immigration laws. We audit their staff to ensure all foreign employees are eligible and have valid work permits. We assist the non-compliant employees process their documentation.

E. LOCAL AGENTS FOR GLOBAL CLIENTS.
We assist international companies process documents for their staff who may be on tours of duty to Kenya. We are reliable local partners who ensure that these entities do not fret over the immigration bureaucracy in Kenya. We take care of that.

8.       INSURANCE AGENCY SERVICES.

Through our sister company, Prinserve Insurance Agencies Limited, we serve the insurance needs of our customers through provision of thoughtful consultation. This leads to coverage at a cost that adds value to our relationship. At Prinserve, we ensure that the insurance carriers keep the promise to indemnify our clients. We deliver this promise by offering assistance on filing insurance claims, identifying and verifying important issues to be addressed such as policy excess, terms and exclusions. We do this in a cordial, fast and transparent manner. Download our company profile to get more on the offering by Prinserve Insurance Companies Limited.